Coordination Packages

Four tiers based on event size, complexity, and how much support you need before the event. The ranges below are a starting reference — your exact quote is set during a complimentary consultation.

Day-Of Event Assistance

$950–$1,250
Up to 75 guests
No advance coordination — one intake questionnaire or call, 3–5 days before the event
Up to 6 hours on-site · 1 coordinator
  • Short intake call or questionnaire to collect your existing timeline, vendor list, and emergency contacts
  • On-site point-of-contact for your vendors during the event
  • An extra set of hands for day-of tasks and light setup assistance
  • Real-time problem-solving within your existing plan
  • Guest and wedding party cueing as needed

Best for clients who've already built their own timeline and vendor plan and just need support executing it.

Essential Coordination

$1,400–$1,800
Up to 100 guests
Coordination begins 14–21 days before the event
Up to 8 hours on-site · 1–2 coordinators
  • Final vendor and venue confirmation calls
  • Custom day-of timeline, distributed to all vendors
  • Single point-of-contact for vendors on event day
  • On-site oversight of setup and breakdown handled by vendors, venue staff, or hired crews
  • Light hands-on assistance as needed
  • Real-time problem-solving and timeline adjustments
  • Guest and wedding party cueing

Full-Day Coordination

$2,000–$2,800
Up to 150 guests
Coordination begins 30–45 days before the event
Up to 10 hours on-site · 1–2 coordinators

Everything in Essential Coordination, plus:

  • Extended planning window for vendor logistics and timeline refinement
  • One rehearsal walkthrough (up to 1 hour)
  • One additional planning check-in call

Full-Service Coordination

$3,500+
No guest limit*
Coordination begins 45–60 days before the event
Up to 12 hours on-site · 2+ coordinators

Everything in Full-Day Coordination, plus:

  • Longest planning runway — ideal for multi-vendor or multi-location events
  • Two planning check-in calls
  • A dedicated lead coordinator plus support staff for simultaneous coverage

*Larger events may incur additional staffing needs, reflected in your consultation quote.

Final pricing is based on guest count, venue layout, vendor count, and staffing needs, determined during a complimentary consultation. The packages above are a general reference, not a fixed quote — your final price, inclusions, and coordination timeline will be outlined in a signed service agreement.

What's not included

To keep coordination focused and your event well-run, these packages do not include:

  • Physical setup or teardown of furniture, decor, or rentals as a contracted task
  • Design, styling, or decor execution
  • Vendor sourcing or booking
  • Floral or rental coordination beyond confirming delivery/pickup times

Not sure which tier fits your event?

That's exactly what the consultation is for.

Schedule a Consultation